Privacy Policy
Effective Date: September 1st, 2025
The Honor Society of Cinematic Arts (“HSCA,” “we,” “our,” or “us”) respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our public-facing website: honorsocietyofcinematicarts.org (the “Site”).
By using our website, you agree to the practices described in this Privacy Policy.
Information We Collect
When you interact with our website, we may collect the following types of information:
​
Information You Provide Directly
-
Contact Information: such as your name, email address, school, and role, when filling out forms (e.g., Chapter application, newsletter sign-up, contact form).
-
Application Information: when applying to establish a Chapter, including your position at school, estimated membership numbers, and related details.
-
Communications: any messages, inquiries, or comments you send to us.
​
Information We Collect Automatically
-
Usage Data: IP address, browser type, operating system, referring URLs, pages visited, and the date/time of visits.
-
Cookies and Tracking Technologies: to improve functionality, analyze traffic, and enhance user experience.
​
We do not knowingly collect personal information from individuals under 13 years of age.
How We Use Your Information
We use the information we collect for the following purposes:​
​
-
To provide information about HSCA programs, membership, and Chapters.
-
To process Chapter applications and respond to inquiries.
-
To send newsletters, updates, and organizational communications (if you opt in).
-
To maintain the security, functionality, and integrity of our website.
-
To comply with legal obligations and safeguard against misuse of our website.
-
To execute our services.
How We Share Your Information
We do not sell or rent your personal information. We may share information only in the following limited ways:
​
-
With Service Providers: third-party vendors that assist with hosting, payment processing, analytics, communications, or other required
-
For Legal Reasons: when required to comply with applicable law, regulation, legal process, or governmental request.
-
With Your Consent: if you give us permission to share your information in other ways.
Data Security
We use administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.
​
You can find more information on our Data Protection & Privacy Policy in our Bylaws.
However, no online platform can be guaranteed 100% secure.
Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy and our Bylaws, comply with legal obligations, or resolve disputes. For more information on our data
Your Privacy Rights
Depending on your location, you may have the right to:
​
-
Request access to the personal information we hold about you.
-
Request correction, update, or deletion of your information.
-
Opt out of marketing communications at any time.
​​
To exercise these rights, please contact us.
Third Party Links
Our website may contain links to external websites, social media platforms, or partner organizations. We are not responsible for the privacy practices of those third parties. We encourage you to review their policies when visiting their sites.
Children's Privacy
Our website is directed toward educators, students at the secondary level, and the general public. We do not knowingly collect information from children under the age of 13. If we learn that we have inadvertently collected such data, we will promptly delete it.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.
Questions About This Policy
If you have any questions, please feel free to contact us.